More meetings, more business
Add meet@beargrass.ai on the CC, and everyone gets an invite.
Your assistant already reads your email and drafts the replies. This is the first email it can answer for you: it reads your calendar, drafts when you're free, and you say yes. When everyone has said yes, one invite lands on every calendar.
Free for Montana's state, schools and economic development. Free to run yourself. Or run for you.
Why it's hard
A university, a state agency, a college and a company will never let their calendars talk to each other, and they shouldn't. So one meeting turns into a week of "does Tuesday work?", a shared link nobody trusts, and four people reading each other's replies.
The fix is the one thing every organisation already allows: email, and the AI assistant most people already have. You send one email. Their assistant reads their calendar and answers for them, privately. Nobody signs up for anything. Nobody grants access to anything. The humans only say yes.
How it works
The email you were going to write anyway, with meet@beargrass.ai copied. Say how long, which weeks, which hours.
Each person gets a private note. Their assistant reads their calendar and drafts the reply with the times they're free; they read it and hit send. No assistant? A typed list or a calendar screenshot works too.
The earliest time that works for all of you arrives as a calendar invite from you. Accept, and it's done.
Your data
For one meeting it keeps the names and addresses on the organiser's email, the organiser's own words, each person's free times as they sent them, and the chosen slot. It sits on Cloudflare and deletes itself thirty days after the meeting window ends. The organiser sees who is free when; each participant sees only their own receipt. A calendar screenshot is read once and never stored. Your mail administrator's questions are answered in one page.
What we never do
Your mail administrator's questions are answered in one page.
The offer
Free for Montana
State of Montana, Montana universities and community colleges, Montana economic development. Your domain goes on the invited list and meet@beargrass.ai is yours. No account, no software, nothing to install.
Free on GitHub
The whole thing is one Cloudflare Worker, MIT licensed. Your domain, your account, your data. Six steps in the README, and your IT can read every line before they trust it.
Get the code No strings. Fork it, change the words, keep it.Run for you
meet@yourcompany.com, set up on your domain by us, with a person to call when a reply lands somewhere strange. For businesses that meet other businesses and would rather not run a mail server to do it.
Already invited?
Questions
You forward it the Scheduler's email and say "reply with when I'm free." It reads your calendar, writes the list of free times, and you hit send. The email carries a short contract written for assistants, so Copilot, Gemini, Claude and ChatGPT all get it right the first time. Everything an agent might want to know is one page, written as YAML a person can read: beargrass.ai/agents. Not set up yet? Let your assistant read your email shows how, with one rule: it drafts, you send.
Yes. Reply with your free times, one per line, like "Tue Oct 6, 2pm to 5pm". Or reply with a screenshot of your calendar for those weeks, and it reads the gaps and shows you what it read. The guide has the three ways side by side.
The Scheduler, and the organiser, who sees who is free when, the way a Doodle would show it. The other participants never see your reply. Reply, not Reply All, and it stays that way.
No. Nothing to sign up for, nothing to install, no access to grant. If you can reply to an email, you can use it.
Reply "none". The organiser hears at once and can widen the window. If you change your mind, reply with times and they're added.
After two days they get one nudge, and the organiser hears who is still missing. Nobody is chased more than once.
The organiser's. The invite lands on their calendar as theirs. Move it or cancel it there, and everyone's copy follows.
If you work for the State of Montana, a Montana university or community college, or a Montana economic development organisation, yes, free. Anyone else can run their own copy on their own domain; the code is public under the MIT license.
One email
Get your organisation invited today, or take the code and run it yourself.